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Considerations When Adding Earned Wage Access to Your Employee Benefits Offering

It’s important to carefully consider factors such as compliance, integration ease, and employee usability when selecting an EWA service for your organization.
January 10, 2024

Earned Wage Access (EWA) is a benefit that allows employees to access a portion of their earned wages before their scheduled payday. EWA allows employees to better manage unexpected expenses and gain control over their finances. EWA is not a loan, making it an attractive and responsible option for employees. 

It’s important to carefully consider factors such as compliance, integration ease, and employee usability when selecting an EWA service for your organization. We’ve outlined a few high-level and important considerations that employers should keep in mind.

Considerations When Evaluating EWA Providers

It's important to conduct thorough research and select a reputable provider based on the right criteria. Look for key features such as transparent fee structures, user-friendly interfaces, and robust security measures. Rain, for instance, stands out with an impressive Net Promoter Score (NPS) of 71 and a commitment to the highest standards in Earned Wage Access Compliance.

Examining the EWA Provider’s Connections With Timekeeping and Payroll Systems

A smooth connection with your existing payroll and timekeeping management systems is crucial for a hassle-free EWA experience. Rain integrates with your HCM and T&A platforms to calculate earned wages in neartime. Compatibility with widely used systems such as SAP, ADP, UKG, Delaget, Smartlinx and more, further simplifies the entire process for your team and employees.


Establishing Responsible Guidelines for Your Employees

Setting clear company guidelines ensures your company delivers responsible Earned Wage Access. Rain works with employers to define a framework, allowing you to set specific guardrails tailored to your employees' needs and your company's financial policies. Rain delivers EWA responsibly to end-users by providing them with the simplest, safest experience in the market.

Facilitating Internal Adoption

Communication is key when introducing a benefit like EWA. Rain supports your internal efforts by offering educational collateral and financial wellness tips within its app, making the learning process intuitive for your workforce. Rain helps you educate your employees on the benefits of EWA, how the process works, and any eligibility requirements. It’s important to note that some EWA providers may require very specific methods for your employees to access wages early, so ensure your internal business teams are well-informed and truly partnered with the provider to ensure the best outcome for your employee base. 

Ensuring a Smooth EWA Journey for Your Company and Employees

When adding EWA as a benefit, a seamless experience for both your team and your employees is non-negotiable. Rain allows you control over existing payroll processes, ensuring payday reliability, making sure wage advances are both transparent and straightforward to reconcile. This clarity is reflected directly on pay stubs, where totals appear as a single-line adjustment, matching the employer's records. For your team, this means banking habits remain uninterrupted, as employees can continue using their existing bank accounts immediately, and their privacy is safeguarded through minimal personal data requirements. On the HR and payroll side, the reputational risks associated with missed paychecks are virtually eliminated, internal user support demands are greatly reduced, and the administration effort is streamlined to a simple payroll adjustment ingestion. 

Rain also provides employers with valuable insights into usage and adoption rates, enabling data-driven decisions. Moreover, Rain’s 24/7 US-based User Care team ensures a reliable support system for any employee concerns.

The implementation of Rain's EWA model is designed to be efficient and unobtrusive, reducing the need for extensive change management and ensuring that your transition to offering this benefit is as smooth as possible for everyone involved.

Adding Earned Wage Access into your employee benefits package is a strategic move that can positively impact both your employees' financial well-being and your company's ability to attract and retain top talent. By selecting a reliable provider like Rain, you pave the way for a successful launch of EWA, adding significant value to your comprehensive benefits offerings. Speak to one of our EWA experts today to get started.

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